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Shyam Prakash Pal

June 29 · 6 min read

Best Practices For Power BI Dashboards

Kockpit Pre Designed BI Dashboard is the visual display of the essential information needed to achieve one or more objectives, consolidated or arranged on a single screen so that information can be monitored at a glance.

Let’s have a look at the best practices of Power BI dashboards-

Make communication the number 1 priority

Your goal is to enable faster, more accurate decision-making based on facts. Making a dashboard visually appealing makes it more pleasant to look at and may even increase the likelihood of initial adoption, but it does not mean it is doing the job. The dashboard needs to quickly and clearly communicate the correct information in the best way possible.

Knowledge is equal to power. Though a saying, it is also becoming a fact. Data visualization and data discovery are critical elements of business intelligence. Data visualization is the way through dashboards.

With actions based on Data insights, you improve the processes and achieve a competitive advantage. Informed decision-making ultimately leads to greater access, opportunities, and technological advancement.

What dashboard needs to communicate

one needs to design the dashboard to answer the real business questions. Each report and KPI on that dashboard should provide a critical piece of information.

Collectively the reports and KPI should answer the question about the built dashboard. Visual appeal helps adoption but not function. That need not be useful in answering business before anyone will use it.

Most important information above- The most important information should be on the top. The part of the screen that can see without scrolling allows for quick data Inspection and understanding. Adjust the chart size to enable clear reading.

Start with the Big Picture- The dashboard displays information in a series of high-level summary reports that quickly provide an overview of what is happening in an organizational environment. The dashboard needs to provide an overview that answers a single need or question.

Modern dashboards must be Web-based

Usage dashboards via any means other than the web put you on dangerous grounds with data governance. It’s also restrictive as to how it guarantees that it is centralized and trustworthy?

With web-based BI, one gets close to real-time information that empowers you to grasp the opportunity or face challenging times. Web-based dashboards also give the ability to share insights and spark spontaneous conversations with other decision-makers and prompt fast action. One can get instant data and real-time collaboration around the data.

Dashboards can also be smarter, quicker, and more convenient as a CRM and HR system. With web-based BI, one can host on premiere or in the cloud with Private or public viewing.

Customization is the key

Customize the dashboard with reports associated with visualizations to suit the needs and specific demands of users, individuals, or groups. Each dashboard needs to be relevant and helpful for organizations to make quick and timely decisions.

For instance, the marketing department does need to know how well your initiatives are working. Therefore, they need a customized dashboard that provides information on ROI for their marketing campaigns.

Dashboards can be an invaluable mechanism for monitoring business performance across an enormous range of measures. We can set up execution and alert reporting that are triggered based on predefined standards.

E.g., A sales manager can set an alert if the sales volume goes below 50% compared to last year’s quarter.

Trend identification

Dynamic dashboards can empower the business across sectors to identify and analyze the positive trends related to the wealth of business activities while isolating and correcting negative trends for improved organizational efficiency.

Increased efficiency- The decision-making is always based on the right data. The dashboard will help to achieve this. To catalyze your success- you make informed and accurate decisions.

100% Accuracy- To have leverage over the competition, data must be used accurately for planning, analysis, and reporting. This is achieved by real-time access to the data.

Use color approximately and sparingly to achieve maximum contrast, select colors in the dashboard. What looks most appealing might not be helpful for reading the reports. Colour can improve the readability of the dashboard charts by drawing the user's attention to the most important changes. Data points should stand out from one another.

Keeping the dashboards and reports visually appealing and easy to read ensures adoption. People can use a dashboard if they are easy to use and readily deliver their information.


Business intelligence and Power BI dashboards are cost-effective and efficient. It helps in minimizing the potential for human error and streamlining the decision-making process.

Shyam Prakash Pal


Chief Decision Scientist, Google. ❤️ Stats, ML/AI, data, puns, art, theatre, decision science. All views are my own.

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